Is your outdoor wedding reception lasting into the wee hours? Do you have the appropriate lighting? You’ll want to be sure that guests can find restrooms and make it back to the parking area safely. They come in a variety of styles, shapes and sizes, so look for one that fits your wedding theme.
#Outdoor wedding planning checklist portable
If your reception is outside, you’ll want a portable dance floor.
The last thing you want is to have the police show up and shut down your wedding due to a noise complaint.Īlso, look into events taking place in the surrounding area on your big day so you don’t get blindsided by your harp processional music or first dance song getting drowned out by a nearby music festival. You’ll also want to familiarize yourself with local bylaws and park or venue rules when it comes to sound volume and time restrictions. Be sure to add parking info to your wedding website.Īsk your musicians or DJ what they need in terms of appropriate shade, temperature control, and power access. Most outdoor wedding venues have ample parking, but if you’re planning a backyard wedding or a restaurant patio reception, is there enough street parking? If not, perhaps you can make an arrangement with a nearby school, church, public lot or community center. You could also book a nearby hotel room or Airbnb to make it extra special for you and your wedding party. Many outdoor wedding venues have a bridal suite or dedicated room on site. If your wedding and reception are outside, is there a nearby indoor location for you to use to get dressed? Getting ready on your big day should be an enjoyable experience, so do to take this into consideration. Ask a trusted friend or maid of honor to call and notify all the vendors if you need to resort to plan B. If you’re handling all of the plans yourself, discuss your back up plan with vendors upon booking to ensure it’s on file (and included in the cost). They can help you notify all your vendors. If you have a wedding planner or day-of coordinator this is something you should discuss with vendors ahead of time. Directional signage can also point your guests in the right direction when they arrive. If the location address will not change due to inclement weather, it wouldn’t hurt to let guests know to show up “rain or shine”. You should include a note on your wedding website and even on an invitation insert like a map, especially if the location address will change due to rain. How do you let everyone know about the new plans? Unless your indoor site is in the same place as the outdoor site you’ll need a communication plan for vendors and guests alike. It’s raining, you’re moving your wedding indoors.
Not only will it provide shelter from both rain and sun, but it will also be less disruptive to a change in plans and set up of tables and chairs-especially if you’re planning a backyard wedding where you don’t have enough space to move inside. Some wedding venu es offer an indoor alternative that can accommodate your guest count if you have to bring your ceremony, cocktail hour or wedding reception indoors.Ī covered outdoor event space or a wedding tent rental can also be a real lifesaver. Make sure to include a time by which you’ll make the call to switch locations in your plan.
No one likes rain on their wedding day, but having a backup plan is essential for any outdoor component of your wedding day, such as a garden wedding ceremony or open-air reception. This outdoor wedding checklist is designed to make sure you don’t miss any of the additional details and considerations that go into an open-air celebration (including some timely tips for social distancing due to COVID-19).īonus: Check out our complete wedding planning checklist for a wedding check-off list, google doc, budget planner and more! Here is your essential outdoor wedding checklist. As relaxed as an outdoor party may feel, it actually requires careful planning. Outdoor weddings are definitely having their moment in the sun! Getting married outside can add a romantic, relaxed feeling to your special day, but that doesn’t mean outdoor weddings are without their challenges.
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